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Privacy policy

Pint and Pencil does not ask for your name or email address, sets no cookies and uses no analytics or advertising services. What you type into the free tools is used once to make your PDF and is not saved. We keep the IP address of tool users for 24 hours to stop abuse, and we count page views without identifying anyone.

Who is responsible for your data

The controller of the personal data described on this page is:

WANG PENG
Erich-Zeigner-Allee 16, 04229 Leipzig
Germany
Email: hello@pintandpencil.co.uk

For any question about this policy or your data, email us at hello@pintandpencil.co.uk.

What we process, why and for how long

We process very little personal data, and none of it is used for marketing or shared for anyone else's purposes.

Data	Why, legal basis and how long
What you type into a free tool: song titles, a quiz or event name, two first names on the Mr and Mrs sheet	To make the preview or PDF you asked for. This is necessary to provide the tool you chose to use (UK GDPR Article 6(1)(b)). The text is held in the server's memory only while your file is made. It is not written to a database, a file or a log, and it is gone when the request ends.
Your IP address, when you use a tool (preview or download)	To limit how often one address can use the tools, so that automated scripts cannot overload the site. This is our legitimate interest in keeping the site working (Article 6(1)(f)). We store the address with the time and the type of request, and delete it automatically after 24 hours.
Server log of requests	To find errors and spot misuse (legitimate interest, Article 6(1)(f)). Each line records the address of the page requested, the time, the response, the page you came from and your browser's user agent (its name and version). It does not record your IP address. The log is limited to about 10 MB and the oldest lines are overwritten automatically.
Page counts	We count how many times each page is viewed and each PDF downloaded per day, together with the kind of site the visit came from (for example Google or ChatGPT, never the full address). No IP address, cookie or identifier is stored, so these numbers cannot be linked to you and are not personal data.
Emails you send us	Your email address, name if you give it and your message, to answer you (legitimate interest, Article 6(1)(f)). We keep emails for as long as we need them to deal with your message and any follow-up, and then delete them.

We do not create profiles, make automated decisions about you or sell personal data.

Cookies

The site sets no cookies and does not use local storage or similar technologies, so there is no cookie banner. Our pages load no scripts, fonts or images from other websites. Links to sources, such as Wikipedia, take you to other sites with their own privacy policies.

Who else handles data for us

We use these service providers. They process data only on our instructions:

• Hetzner Online GmbH, Germany: hosts the website on a server in Germany. The tool data, the IP addresses for rate limiting, the server log and the page counts are all on this server.
• Cloudflare, Inc., USA: runs the domain's name servers and forwards emails sent to hello@pintandpencil.co.uk to our inbox. Cloudflare does not sit between you and the website.
• Google LLC, USA: provides the mailbox that receives emails you send us (Gmail).

International transfers

Our website server is in Germany, which the UK recognises as giving adequate protection. Emails you send us pass through Cloudflare and Google, which may process them in the United States; both are certified under the UK Extension to the EU-US Data Privacy Framework. We only use your email to answer you and do not pass it on.

Your rights

Under UK data protection law you have the right to ask for a copy of your personal data, to have it corrected or deleted, to restrict or object to how we use it, and to receive it in a portable format. Email us to use any of these rights. Because we keep tool text not at all and IP addresses for only 24 hours, in practice the only data we can usually find is an email you have sent us.

You also have the right to complain to the Information Commissioner's Office (ICO), the UK data protection regulator: ico.org.uk/make-a-complaint, phone 0303 123 1113. We would be grateful for the chance to sort out your concern first.

Orders

We do not sell anything yet. Before our first sale we will add to this page what we process for orders (such as your email address, what you bought and the payment confirmation from Stripe), why, and for how long, in line with section 6 of our terms of use.

Changes to this policy

If we change how we handle data, for example by adding paid products or a newsletter, we will update this page before the change takes effect and change the date below.